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Tax Information Reporting

Overview

In order to comply with the IRS, FastSpring has created a questionnaire. Please complete this questionnaire prior to December 1, 2021 to provide us with your W-8 and W-9 information.

Table of Contents

FastSpring is required to collect tax information from Sellers earning revenue on our platform. All sellers, regardless of location or volume of transactions, are required to complete a W-9 or W-8 tax form questionnaire within the App. Form W-9 is required for US persons and form W-8 for foreign persons. We will collect and populate the appropriate form from the tax form questionnaire.

These forms are available in an electronic questionnaire in the Account Management page and collected at the company level. Please submit your tax form no later than December 1, 2021 to avoid any hold on your payouts. The electronic questionnaire only supports US English text characters and should be filled out based on treatment under US tax laws.

 

Form W-8

Sellers outside of the US and in Puerto Rico are required to confirm their tax status through the tax questionnaire. The tax questionnaire will identify any US tax treaty benefits you may be eligible to claim in order to reduce your tax liability. All sellers outside of the US, including those based in Puerto Rico, are required to confirm their tax status through the questionnaire prior to December 1, 2021.

Within the App, FastSpring will walk you through the W-8 form process to ensure the most accurate information is collected. Forms should be updated regularly or if any information changes.

For more information regarding what products are considered Downloadable Subscription Software (DSS) and your country's tax withholding rates, see our US Tax Withholding for Downloadable Subscription Software doc.


Electronic Form W-8 Questionnaire 

Only FastSpring users with the Company Administrator title will have access to fill out the W-8 form. Please complete the questionnaire no later than December 1, 2021.
  1. In the FastSpring App, navigate to the Accounts page. Under Tax Information, click Manage Tax Information.
  2. In the Tax Information page, click Add Tax Info
  3. In the Tax Residency popup, enter your Country of Tax Residence
    • For entities, this is the country of incorporation, organization, or formation where you maintain your permanent tax residence.
    • For individuals, this is where you maintain citizenship.  
  4. In the Do you have US based activities? field, US activities are the performance of services from within the United States. This can include having employees or owning equipment in the US that is involved in generating revenue. In most instances, this does not apply. Select Yes if this applies. Otherwise, select No
    • If you are paying a third-party US business to use their equipment, select No. Only select Yes if you own the equipment.
    • If you only make sales with US customers, select No.
  5. Click Start form W-8.
  6. In the Set Up Tax Information dialog, fill out the following fields:
    • Organization or Individual Name: Enter your or your organization’s name, as it is shown on your existing tax documents. 
    • Disregarded Entity or Doing Business Name: If your legal entity name differs from your business name, enter the legal entity name. 
    • Tax Classification: Select the most appropriate tax classification for your business. If you did not form a corporation or business entity, select Individual / Sole Proprietor
  7. In the W-8 Information window, enter your Permanent Mailing Address and your Tax Identification Number. Click Next
    • The Tax Identification Number is the ID number issued to you by the jurisdiction in which you reside. 
  8. In the Withholdings & Treaty Benefits page, select the drop-down if you are eligible to claim a reduced treaty rate on your US-sourced income. Select the eligibility criteria most applicable to your status.
  9. Click Next. The Confirmation page appears, containing your tax information and withholding rate. In the Legal Name field, type your legal name to sign the W-8 form. 
 

Form W-9

To comply with the IRS, FastSpring will collect a general Form W-9 from all sellers based in the US. Sellers within the US are required to confirm their tax status through the questionnaire prior to December 1, 2021. Forms should be updated regularly and when any information changes.
 

Electronic Form W-9 Questionnaire 

Only FastSpring users with the Company Administrator title will have access to fill out the W-9 form.
  1. In the FastSpring App, navigate to the Accounts page. Under Tax Information, click Manage Tax Information. 
  2. In the Tax Information page, click Add Tax Info
  3. In the Tax Residency popup, select United States
  4. In the Set Up Tax Information dialog, fill out the applicable fields:
    • Taxpayer Name: Make sure the pre-filled information matches the name shown on your tax return. Use the legal entity name if you are filing as a business. Use your legal first and last name if you are filing as an individual.
    • Disregarded Entity or Doing Business Name: If your FastSpring payouts are received by a separate entity or branch, or if your Doing Business Name differs from your Organization or Individual Name, enter the name of the entity receiving the payouts, or the Doing Business Name. If this does not apply to you, leave it blank. 
    • Federal Tax Classification: Select the most appropriate tax classification. If you select Other, specify your classification below. 
  5. In the Exempt Payee Code page, select any tax exemption classifications that you are eligible for. If none apply, select N/A.
    • In most instances, the answer is N/A
  6. In the W-9 Form page, enter your Business Address and Tax Identification Number. This information must match the  
    • Individual: Enter your personal address and Social Security Number.
    • Business / Entity: Enter your business address and Employer Identification Number. 
  7. In the Confirmation Page, double check that the information is correct. Type your Legal Name in the field below to sign the W-9 form.